Document Management

We always say that if you move the filing person from the filing room to a computer you have not gained any efficiency in filing. In fact we would say you have probably lost accuracy and efficiency. What if documents could file themselves…what’s that you say! Yes, what if a document could file itself, after all it usually has all the information it needs to file itself in the right categories. Take an Invoice for example, it has the customer number, name, and invoice number and a variety of other bits of information, wouldn’t it be nice if you could train your computer to file that invoice under the customer, automatically! Well the good news is you can, with ASG-Cypress you can train your computer to automatically recognize and file documents based on information on the page. But wait you can even do more than that you can even tell Cypress how to secure the document who to distribute it to (e-mail, fax, or print) all based on information on the document, now that is what we call Improved Filing efficiency.

The one thing IT departments dread is another application to maintain on user’s workstations, it means one more thing that can go wrong or that needs to be re-installed. One of the unique features of ASG-Cypress is that the end-user interface is Internet Explorer and a network printer, two things almost every workstation already has. Simply install the Cypress network printer and verify Internet Explorer can connect to the Cypress Intranet server and your done, now that’s what I call easy!

If your users know how to print and launch Internet Explorer they are already half-way trained on using ASG-Cypress. Because Cypress utilizes common applications and functions users are already familiar with most users learn how to use ASG-Cypress’s Document Management system in a matter of hours instead of days or months like most other document management systems.

Because ASG-Cypress is web-based (Cypress is not a SaaS or Cloud application it lives on your network) it can be accessed virtually anywhere by any authenticated user. All you need is an SSL certificate installed on your web server and you are ready to go.

Companies often overlook this question when evaluating Document management applications. As with any database, but especially documents, as it grows it tends to get slower. However, this is where ASG-Cypress is VERY different in fact Cypress is so unique in this area they actually have a US Patent on their search algorithm. ASG-Cypress guarantees that if you search for a document will always take the same length of time; in other words if today you have 15,000 documents and then 5 years from now you have 10 million documents it will always take the same length of time to find a specific document regardless of the number of documents in your database.

Almost all document management system searches will return the documents found, but if that document has more than 20 pages it may take you additional time to track down the specific page with the information you are looking for. Again this is yet another area that Cypress is uniquely different than the completion. Cypress will not only return the document you were searching for but it will also highlight the specific pages in the document that contain the information you were looking for!

out-of-the-box ASG-Cypress gives you all the tools you need to easily interface Cypress Document Management with your current application(s). ASG-Cypress supports an open architecture, in other words you don’t need a modification to Cypress in order to integrate with your existing application. If your application can launch Internet Explorer with a dynamic URL address (this can be done with a simple vbscript or java script) then you can seamlessly interface Cypress with your application. Of course documents can always be submitted just by printing. Here at Bennett/Porter we have assisted our customers with interfacing Cypress with a variety of applications and all without modifying existing code.